Full service planning typically includes the following items, but can be customized to fit your individual needs.

Pre-Event Production

  • Recommend venues and vendors in accordance with event budget and style
  • Attend site visit(s) with client to establish the event style, direction and flow
  • Unlimited face to face meetings, phone and e-mail communication/advice for client
  • Guidance on wedding etiquette
  • Create budget; manage deposit schedule and payments
  • Review and negotiate all vendor contracts
  • Decor conceptualization and coordinate overall event vision and design
  • Act as the liaison between client and vendors for all logistical needs
  • Create complete timeline for celebration and share with all vendors
  • Lead all-vendor walk-through
  • Provide guidance and sample text for printed materials including: save the date, invitation, ceremony program, and menu
  • Set up and manage hotel blocks for out-of-town guests
  • Schedule and book all guest and family transportation to/from ceremony and reception
  • Advise on menu planning and attend tasting with caterer
  • Coordinate sample table
  • Source and order items and packaging for favors and welcome gifts bags
  • Provide and maintain spreadsheet templates for the following: guest list, RSVP’s, seating plan, photography shot list, payment schedule and “do not play” list
  • Coordinate aspects of rehearsal dinner (including but not limited to; site scouting and decor design)

Week of Event/Wedding

  • Attend final meeting with client and collect all celebration elements
  • Confirm all details and arrival times for vendors
  • Provide schedule for family and VIP guests
  • Coordinate all printed materials
  • Assemble and deliver welcome gift bags for out of town guests
  • Coordinate rehearsal with (or without) Officiant
  • Mange rehearsal dinner including timing and speeches

Event/ Wedding Day

  • Coordinate all aspects of wedding celebration
    Oversee check-in of rentals
  • Create “steps of service” for catering team
    Coordinate all deliveries and installations of celebration in accordance with vendor contracts
  • Coordinate distribution of final payments and gratuities
  • Manage and coordinate transportation for family and guests
  • Provide event emergency kit (including sewing kit, stain remover, etc)
  • Provide and place restroom amenities basket
  • Organize and set up escort cards, place cards and menu cards
  • Oversee timely “flip” of room from ceremony to reception, if needed
  • Conduct final lighting, sound and temperature inspection prior to guest arrival
  • Conduct final seating and table check prior to guests welcomed to reception
  • Cue all music changes and speeches with band/DJ
  • Cue guest of honor and family for special moments including: cake cutting, toasts and dancing
  • Serve as point person for all vendors—cueing timing throughout event
  • Manage and remedy all moment-to-moment challenges
  • Arrange favors (if applicable)
  • Oversee strike of venue
  • Collect any celebration elements and gifts
  • Double check return/pick up of all rental elements from caterer and floral designer